Planning, Purchasing and Data Administrative Assistant - #54028
Phibro Ethanol
Datum: 2 weken geleden
Stad: Wavre, Wallonie
Contracttype: Stage
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Phibro Animal Health Corporation is a publicly traded, global organization with a rich history in animal health and nutrition as a manufacturer and marketer of medicated feed additives, vaccines, nutritional specialty products, and mineral nutrition. We strive to be a trusted partner with livestock producers, farmers, veterinarians, and consumers who raise or care for farm and companion animals by providing solutions to help them maintain and enhance the health of their animals.
Phibro is a diversified company in manufacturing and marketing products for ethanol performance, microbials for plants, home and industrial applications, and specialty chemicals for various industrial markets. In addition to, Phibro’s revenues are in excess of $1 billion and are supported by over 2,400 employees worldwide.
At Phibro, people are our greatest asset. We strive to develop a diverse workforce that fosters an environment where people feel supported in openly sharing their creativity and skills that allows them to be the most successful that they can be.
If you are interested in working for Phibro and feel that you do not meet all qualifications, we encourage you to apply as you might be the right candidate for this role or other positions.
Phibro's Phibro-Tech (PTI) business unit recycles and manufacturers copper and iron-based products and recycles permitted waste primarily from the electronics industry.
Position Details
The Planning, Purchasing, Data Administrative Assistant provides operational and administrative support to the planning and procurement functions within the distribution center.
The role ensures accurate data management, timely processing of purchase orders, and effective coordination between suppliers, warehouse, and internal teams to maintain efficient material flow and stock availability.
Key Responsibilities
Administrative Support – Planning & Purchasing:
Prepare and process purchase orders (POs) in the ERP system
Maintain and update planning and purchasing data (items, suppliers, pricing, lead times)
Support the maintenance of inventory records and planning files
Order & Supplier Coordination:
Follow up with suppliers to confirm order receipt, delivery dates, and quantities
Track purchase orders and escalate delays or discrepancies
Support communication with suppliers regarding documentation and delivery coordination
Assist in resolving invoice discrepancies with finance
Inventory & Logistics Support:
Help monitor stock levels and flag potential shortages or excess inventory
Support coordination of inbound shipments with logistic team
Assist in tracking inbound deliveries vs planning commitments
Data Management & Reporting:
Ensure accuracy and completeness of ERP data
Prepare standard reports (stock levels, open POs, delivery status)
Maintain organized records of orders, suppliers, and planning activities
Support KPI tracking (e.g. supplier performance, stock accuracy)
Operational Coordination:
Liaise with warehouse, customer service, and planning teams for daily operations
Support preparation of planning and purchasing reviews/meetings
Provide administrative follow-up on action items from supply chain meetings
Qualifications & Skills
Education & Experience:
Bachelor’s degree or equivalent experience in Administration, Logistics, or Supply Chain
1–2 years of experience in administrative, logistics, or purchasing support role preferred
Technical Skills:
Experience with ERP systems (e.g. SAP, JD Edwards or similar, commonly used in your hiring context)
Good knowledge of Microsoft Excel
Strong data entry and data accuracy skills
Soft Skills:
High attention to detail and organization
Strong administrative discipline and documentation management
Good communication skills (internal & external stakeholders)
Ability to prioritize tasks in a fast-paced environment
Team-oriented with a proactive and reliable mindset
Key Performance Indicators:
Accuracy of purchase order data and system updates
Timeliness of PO creation and follow-up
Supplier delivery tracking accuracy
Inventory data accuracy
Responsiveness to operational requests
To learn more about Phibro Animal Health's competitive benefits package, please click here: Phibro Benefits
Phibro is an Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, gender identity, veteran status, marital status or any other characteristics protected by law.
Business Unit: Animal Health & Mineral Nutrition
Division: Animal Health & Nutrition
Department: Supply Chain
Location: Belgium - Wavre
Work Schedule: Monday - Friday (38 Hours)
Apply now »
Supply Chain, Animal Health and Nutrition pt_BR, Animal Health and Nutrition es_ES, Animal Health and Nutrition en_UK, Animal Health and Nutrition
Key Performance Indicators:
Accuracy of purchase order data and system updates
Timeliness of PO creation and follow-up
Supplier delivery tracking accuracy
Inventory data accuracy
Responsiveness to operational requests
To learn more about Phibro Animal Health's competitive benefits package, please click here: Phibro Benefits
Phibro is an Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, gender identity, veteran status, marital status or any other characteristics protected by law.
Business Unit: Animal Health & Mineral Nutrition
Division: Animal Health & Nutrition
Department: Supply Chain
Location: Belgium - Wavre
Work Schedule: Monday - Friday (38 Hours)
Key Performance Indicators:
Accuracy of purchase order data and system updates
Timeliness of PO creation and follow-up
Supplier delivery tracking accuracy
Inventory data accuracy
Responsiveness to operational requests
To learn more about Phibro Animal Health's competitive benefits package, please click here: Phibro Benefits
Phibro is an Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, gender identity, veteran status, marital status or any other characteristics protected by law.
Business Unit: Animal Health & Mineral Nutrition
Division: Animal Health & Nutrition
Department: Supply Chain
Location: Belgium - Wavre
Work Schedule: Monday - Friday (38 Hours)
Search by Location
Select How Often (in Days) To Receive An Alert:
Select how often (in days) to receive an alert:
Apply now »
- Apply Now
- Start applying with LinkedIn
- Please wait...
Phibro Animal Health Corporation is a publicly traded, global organization with a rich history in animal health and nutrition as a manufacturer and marketer of medicated feed additives, vaccines, nutritional specialty products, and mineral nutrition. We strive to be a trusted partner with livestock producers, farmers, veterinarians, and consumers who raise or care for farm and companion animals by providing solutions to help them maintain and enhance the health of their animals.
Phibro is a diversified company in manufacturing and marketing products for ethanol performance, microbials for plants, home and industrial applications, and specialty chemicals for various industrial markets. In addition to, Phibro’s revenues are in excess of $1 billion and are supported by over 2,400 employees worldwide.
At Phibro, people are our greatest asset. We strive to develop a diverse workforce that fosters an environment where people feel supported in openly sharing their creativity and skills that allows them to be the most successful that they can be.
If you are interested in working for Phibro and feel that you do not meet all qualifications, we encourage you to apply as you might be the right candidate for this role or other positions.
Phibro's Phibro-Tech (PTI) business unit recycles and manufacturers copper and iron-based products and recycles permitted waste primarily from the electronics industry.
Position Details
The Planning, Purchasing, Data Administrative Assistant provides operational and administrative support to the planning and procurement functions within the distribution center.
The role ensures accurate data management, timely processing of purchase orders, and effective coordination between suppliers, warehouse, and internal teams to maintain efficient material flow and stock availability.
Key Responsibilities
Administrative Support – Planning & Purchasing:
Prepare and process purchase orders (POs) in the ERP system
Maintain and update planning and purchasing data (items, suppliers, pricing, lead times)
Support the maintenance of inventory records and planning files
Order & Supplier Coordination:
Follow up with suppliers to confirm order receipt, delivery dates, and quantities
Track purchase orders and escalate delays or discrepancies
Support communication with suppliers regarding documentation and delivery coordination
Assist in resolving invoice discrepancies with finance
Inventory & Logistics Support:
Help monitor stock levels and flag potential shortages or excess inventory
Support coordination of inbound shipments with logistic team
Assist in tracking inbound deliveries vs planning commitments
Data Management & Reporting:
Ensure accuracy and completeness of ERP data
Prepare standard reports (stock levels, open POs, delivery status)
Maintain organized records of orders, suppliers, and planning activities
Support KPI tracking (e.g. supplier performance, stock accuracy)
Operational Coordination:
Liaise with warehouse, customer service, and planning teams for daily operations
Support preparation of planning and purchasing reviews/meetings
Provide administrative follow-up on action items from supply chain meetings
Qualifications & Skills
Education & Experience:
Bachelor’s degree or equivalent experience in Administration, Logistics, or Supply Chain
1–2 years of experience in administrative, logistics, or purchasing support role preferred
Technical Skills:
Experience with ERP systems (e.g. SAP, JD Edwards or similar, commonly used in your hiring context)
Good knowledge of Microsoft Excel
Strong data entry and data accuracy skills
Soft Skills:
High attention to detail and organization
Strong administrative discipline and documentation management
Good communication skills (internal & external stakeholders)
Ability to prioritize tasks in a fast-paced environment
Team-oriented with a proactive and reliable mindset
Key Performance Indicators:
Accuracy of purchase order data and system updates
Timeliness of PO creation and follow-up
Supplier delivery tracking accuracy
Inventory data accuracy
Responsiveness to operational requests
To learn more about Phibro Animal Health's competitive benefits package, please click here: Phibro Benefits
Phibro is an Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, gender identity, veteran status, marital status or any other characteristics protected by law.
Business Unit: Animal Health & Mineral Nutrition
Division: Animal Health & Nutrition
Department: Supply Chain
Location: Belgium - Wavre
Work Schedule: Monday - Friday (38 Hours)
Apply now »
- Apply Now
- Start applying with LinkedIn
- Please wait...
Supply Chain, Animal Health and Nutrition pt_BR, Animal Health and Nutrition es_ES, Animal Health and Nutrition en_UK, Animal Health and Nutrition
Key Performance Indicators:
Accuracy of purchase order data and system updates
Timeliness of PO creation and follow-up
Supplier delivery tracking accuracy
Inventory data accuracy
Responsiveness to operational requests
To learn more about Phibro Animal Health's competitive benefits package, please click here: Phibro Benefits
Phibro is an Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, gender identity, veteran status, marital status or any other characteristics protected by law.
Business Unit: Animal Health & Mineral Nutrition
Division: Animal Health & Nutrition
Department: Supply Chain
Location: Belgium - Wavre
Work Schedule: Monday - Friday (38 Hours)
Key Performance Indicators:
Accuracy of purchase order data and system updates
Timeliness of PO creation and follow-up
Supplier delivery tracking accuracy
Inventory data accuracy
Responsiveness to operational requests
To learn more about Phibro Animal Health's competitive benefits package, please click here: Phibro Benefits
Phibro is an Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, gender identity, veteran status, marital status or any other characteristics protected by law.
Business Unit: Animal Health & Mineral Nutrition
Division: Animal Health & Nutrition
Department: Supply Chain
Location: Belgium - Wavre
Work Schedule: Monday - Friday (38 Hours)
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