Executive Assistant - #52816

As an Executive Assistant, you will support senior stakeholders and ensure the smooth day-to-day operations of the organization. This is a hands-on, senior-level support role combining executive assistance, administration, event coordination, and office management.

You act as a true “jack-of-all-trades”, able to manage multiple priorities, reduce operational workload, and ensure everything runs efficiently behind the scenes.

Responsibilities

• Executive Assistance
• Manage complex agendas for multiple stakeholders
• Schedule meetings and ensure logistics (rooms, materials, coordination)
• Support leadership in day-to-day planning
• Administration & Mailbox Management
• Manage shared mailbox and prioritize incoming requests
• Handle administrative follow-ups (POs, travel, onboarding processes, etc.)
• Support hiring logistics (equipment, onboarding coordination)
• Event Coordination
• Organize and support internal and external events (e.g. company events, team meetings, customer events)
• Coordinate all practical aspects (logistics, communication, planning)
• Ensure smooth execution and follow-up
• Office & Facilities Support
• Manage office supplies and day-to-day office needs
• Support facilities topics (badges, deliveries, post handling, vendors, etc.)
• Ensure a well-functioning and organized workspace
• Project Support
• Support ad hoc projects (incl. L&D-related initiatives)
• Provide administrative and operational assistance across teams
• Communication
• Act as central point of contact for internal and external stakeholders
• Ensure smooth and structured communication flow
  

Requirements & Qualifications

• 4 to 5 years of proven experience in a similar role as Executive/Management Assistant
• Experience in a dynamic environment with multiple stakeholders
• Ability to prioritize, structure, and manage high workload
• Experience combining administration, coordination, and operational support
  
  

Must Have Skills

• Strong organizational and planning skills
• Ability to manage multiple priorities simultaneously
• Experience with executive support (agenda management, coordination)
• Hands-on and proactive mindset
• Strong communication skills (Dutch & English)
• Solid knowledge of MS Office 365 (especially Outlook)
• Ability to work independently and take ownership
• Flexible mindset (no strict 9-to-5 mentality)
  
  

Nice To Have Skills

• Experience in event organization / coordination
• Experience in office management / facilities support
• Exposure to project support or L&D initiatives
• Familiarity with tools like Copilot or automation tools
• Experience in a fast-growing or corporate environment
  
  

Fixed Office Days

Strong on‑site presence expected

Required Languages

• English: mandatory
• Dutch: mandatory