Assistant Facilities Manager - #46900

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Assistant Facilities Manager – 28h/week – 0,7 FTE
Location: Erembodegem, Aalst

We are looking for a part-time Assistant Facilities Manager for our Integrated Facilities Management business line.

About JLL

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.
If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!

Role Purpose

An exciting opportunity has arisen for a part-time Assistant Facilities Manager. The Assistant Facilities Manager will assist the Senior Facilities Manager in leading a team or vendor group to manage the tactical delivery for the assigned property/facility, and be the on-site point of contact for the key stakeholders &/or client in the absence of the Facilities Manager.
The responsibilities will include site budgets, accounting and finance, maintenance and operations, contract services, purchasing of material, equipment & supplies, occupancy services and helpdesk.

What this job involves

People Management:
Help manage and coach team or vendors

Assist in developing and sustain a high-quality well motivated team

Ensure high staff morale, trust and work ethics

Actively support an environment that supports teamwork, co-operation and performance excellence within the team

Assist in mentoring and enabling Training & Development of team members

Client/Stakeholder Management
Deliver excellent customer service to meet on-site client’s expectations

Build and develop effective relationships with key stakeholders &/or client and be comfortable working across all levels

Monitor procedures to ensure client’s expectations are conveyed and worked upon

Procurement & Vendor Management
Support vendors including hard and soft skills to deliver services on time and within budget

Support vendor procurement processes in accordance with agreed client procurement guidelines as well as Jones Lang LaSalle procurement best practices

Contracts Management
Ensure that all contracts are professionally delivered at the right cost and in line with the Jones Lang LaSalle Code of Ethics

Support in monitoring expiry of contracts and initiate re-procurement if needed

Continually assess contracts to ensure best value delivered to the client

Finance Management / Cost Control / Profitability
Assist in ensuring that the site’s financial operations are meeting targets and control requirements

Assist and monitor financial processes to ensure account payable procedures are followed at all times

Health & Safety Management
Implement and manage safety procedures to ensure the provision of a safe working environment

Ensure compliance with statutory regulations on fire, health and safety standards

Site Operations Management
Implement Industry Best Practice operations

Assist and monitor to ensure all building procedures and performance measures are maintained at all times

Ensure all Critical Environment (CEM) requirements are met

Seek ways to reduce costs and improve operational standards

Risk Management
Assist in the implementation and management of a property risk management program

Support the implementation and monitoring of disaster recovering and business continuity plans

Follow established escalation procedures and incident reporting procedures

Adhere to Jones Lang LaSalle’s business conduct by ensuring compliance with the firm’s guidelines, procedures and strategies

Skills and experience
Experienced in facilities, property management, hospitality or related field

Fluent in English and Dutch

Experienced in dealing with critical facilities and vendor management for specialized services

Able to demonstrate proven capacity to understand and interpret commercial contracts

Highly experienced in budget management and financial analysis

Able to demonstrate superior people management skills

Strong communicator

Some duties of the role may fall outside of the responsibilities listed in the job description.

What you can expect from us
You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.
Join us to develop your strengths and enjoy a fulfilling career full of varied experiences.

Keep those ambitions in sights and imagine where JLL can take you...
Apply today at jll.com/careers.

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.